UCR

UCR Policies and Procedures

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Campus Policy Number 750-93

Tax Free Alcohol
Policy Owner: Storehouse
Effective Date: 1/1/84

  1. RESPONSIBILITIES
  2. Each campus has an individual and direct responsibility for ensuring that all activities concerned with acquiring, safeguarding, using, reporting, and controlling tax-free alcohol are conducted in strict compliance with applicable regulations of the Department of Treasury, Bureau of Alcohol, Tobacco and Firearms.

    Each department must designate a Departmental Custodian and assign that individual the responsibility for receipt, control and issuance of tax-free alcohol. The Departmental Custodian signs a Storehouse issue receipt for each issue of alcohol and maintains complete, accurate and up-to-date records of all tax-free alcohol received and issued.

    The Departmental Custodian has sole custody of the storage area key and establishes proper procedures to prevent loss and misuse.

    Ethyl alcohol may not be delivered and cannot be ordered by mail. It can only be picked up by persons designated, in writing by the Department Chair, as Alcohol Custodians. Such delegations must be on file at the Storehouse.

  3. DISTRIBUTION QUANTITIES
  4. Tax-free alcohol will be issued in quantities conforming to the stated monthly requirements for a given user (using department). Deliveries which exceed the stated monthly requirement, as well as deliveries of more than 25 gallons, must conform with fire protection and environmental health and safety standards and have prior approval of the Chancellor or his designee.

  5. STORAGE
  6. Using departments shall provide locked storage space, adequate in size and construction to provide good ventilation. The storage may be located to provide convenient access by authorized personnel, but must also afford maximum physical protection. The storage area must be secured by a cylinder-type lock or heavy-duty padlock. Screws must be covered when the door is closed and the lock fastened. Door hinges must be installed in such a manner as to preclude access to hinge pins, mounting screws or bolts when the door is closed.

  7. USES AND USE LOCATION
  8. Tax-free alcohol may only be used for the following purposes: preserving specimens, making reagent and stains, burning spirit lamps, making scientific determinations, and routine work in hospitals such as bathing patients, sterilizing instruments, making tinctures and stains, and other non-beveral purposes. Under no circumstances shall tax-free alcohol be sold or used in food products without the written consent of the Department of Treasury, Bureau of Alcohol, Tobacco and Firearms. All tax-free alcohol must be used on the premises and shall not be transported to ANY location other than a University-owned building on campus to which the permit has been issued.