CampusPolicy Number: 700-60
Alcohol Policy for Events
Policy Owner: Vice Chancellor Administration
Effective Date: 10/1/1998
Revision Dates: 3/1/2009; 5/11/2011
- Alcoholic beverages may be served, sold and consumed at approved public events only if the sponsor has obtained an approved Alcohol Permit Request Form (see http://fbo.ucr.edu/docs/AlcoholPermitRequestForm.doc). Groups are encouraged to use facilities licensed to serve alcohol.
- Consumption of alcoholic beverages with a permit shall occur only in the approved enclosed or inside area specified on the Permit. Any exterior service areas must be clearly defined in the application for the permit.
- Monitoring and serving of alcohol shall be under the direct supervision of the event sponsor, using approved occasional servers, or approved insured caterers, vendors or Dining Services. A list of approved caterers is available from Purchasing.
- All campus organizations which sponsor events where alcohol is served, whether on or off-campus, are encouraged to implement an alcohol awareness program that encourages responsible decisions about the use and non-use of alcohol.
- The sale of alcoholic beverages is prohibited except pursuant to a valid license or permit issued by the California Department of Alcoholic Beverage Control.
- Exchanging any consideration for alcoholic beverage service constitutes a sale. "Consideration" includes money, tickets, tokens, or chits that have been issued in exchange for money or anything else of value. The imposition of a uniform per person admission charge for the event, however, does not constitute a sale, provided the admission ticket or other evidence of payment is not exchangeable for alcoholic beverages.
- All food service providers operating on the campus, and serving alcohol, shall be informed of the campus alcohol policy and available alcohol education and awareness programs, and expected to support implementation of applicable parts of this policy in their establishments.
- All food service providers licensed to sell alcohol in a University facility shall be required to have a system of server training.
- The price of alcohol sold on campus shall not be at a level to encourage excessive consumption.
- Individuals, employees and groups acting in the name of the Regents of the University of California are prohibited from engaging in the application to obtain a permit to sell alcohol per Delegation of Authority 0554, January 1977. (Reference UCR Delegation of Authority database: http://www.fboapps.ucr.edu/delegations/index.php)
- Event Sponsors are responsible for establishing adequate controls to ensure that all persons being served alcoholic beverages are at least 21 years of age.
- Unless age being age 21 or over is an obvious fact, in order for alcohol to be served to an individual, a valid picture I.D. (State I.D., Drivers License, etc.) must be presented to the appropriate person. A second I.D. must be required if the primary I.D. is deemed unacceptable.
- In order to identify persons that are not of age to drink, a secure system shall be used at large events where under-aged persons may be present and alcohol is served, such as, but not limited to:
- specialized cups given only to persons of legal drinking age,
- colored wrist bands given only to persons of legal drinking age, as designated by University officials
- placement of physical barriers, such as fencing for beer gardens, to separate those persons who are at least 21 years of age from those who are under-aged.
- Persons who, in the judgment of the server and/or event manager, are intoxicated shall not be served. (California Business and Professions Code, Sec. 25602)
- Alcoholic beverages not being served directly by official event personnel at the event are prohibited. Individuals are prohibited from bringing their own alcoholic beverages to any function. Exceptions for donations from University support groups may be granted by the respective Vice Chancellors or their designees on a case-by-case basis.
- All non-professional or occasional servers of alcohol must be trained in the laws of California and the provisions of this policy and its minimum server training requirements. An approved occasional server is a server who has successfully completed eTIPs on Premise Session or an equivalent training.
- Approved Professional Caterers, Bartenders, Serving Organizations and UCR Dining Services are exempt from this training requirement
- Approved occasional servers are not required for closed events.
D. Sponsorship of Events
a. The event is open to members of the general public
b. The event is open to members the campus wide community
c. Any event sponsored by student organizations and associations, fraternities or sororities.
d. Events held in general assignment spaces or public spaces such as the HUB, Alumni Center and Barn, etc.
e. Any event [public or closed] where alcohol is offered for sale
2. Event Sponsors of public events at which alcohol can legally be served must submit an Alcohol Permit Request Form for approval to the Director of Risk Management at least 20 business days prior to the date of the event.
3. Event Sponsors must take steps to ensure that the consumption of alcohol is not the focus of the event.
4. Event Sponsors must describe how the organization will effectively control the consumption of alcohol by persons who are at least 21 years of age and how the organization will prevent the consumption of alcohol by under-aged persons.
5. Security at all events must be coordinated through the Non-Academic Scheduling Office and the University of California Police Department.
6. Private security companies selected by University Managers to provide security for the event must conform to the standards and requirements established by the University Risk Management Office and the University Police.
Closed events are defined as any event held on campus or any UC sanctioned event held off campus:
Attendance is limited to the members of the academic, research, or administrative unit and their individually invited guests. [Closed events can not be open to attendance by the at large general public or campus wide community.]
Closed events can not be publicly advertised.
Closed events can not be held in general assignment spaces or public spaces such as the HUB, Alumni Center and Barn, etc.
An Alcohol Permit Request Form is not required to be submitted for approval to the Director of Risk Management; submit direct to your Department.
Approval must be obtained from the Department Chair, Dean or Director.
Approved occasional servers are not required for closed events.
A copy of the completed approved permit form must be forwarded to Risk Management.
Event Sponsors must take steps to ensure that the consumption of alcohol is not the focus of the event.
Event Sponsors will effectively control the consumption of alcohol by persons under 21 years of age, and deny service to individuals who appear to be intoxicated or who appear to be turning over alcoholic beverages to persons under 21 years of age.
Availability of alcohol at events shall not be emphasized in advertising.
Advertising shall not contain statements or references such as Unlimited Spirits, Open Bar, All You Can Drink, Free Cocktails etc.
Advertisements for events where alcohol will be served or sold where an alcohol beverage manufacturer or distributor is an event sponsor may contain the name of the sponsor but prior approval will be required. The name of the alcohol manufacturer or distributor must be subordinate to the event message itself, no more than 25% of the total advertisement space. The alcohol manufacturer or distributor’s name or logo may not be connected directly to the event or program name.